HIPAA Compliance & Risk Management

Due to the intrinsically complex nature of healthcare compliance, the difficulty in coordinating compliance efforts across multiple departments and the anticipated NIST requirements of cyber-security that are rapidly becoming the defacto standard across all industries and businesses for IT Security, Sentry Healthcare Informatics provides expert guidance and effective software technology called SPARTAN.

An important goal in today’s healthcare environment is to establish a culture of compliance and best business practices to minimize compliance risks and maximize enterprise value while immediately protecting the sensitive and private information of patients and complying with the Health Insurance Portability and Accountability Act (HIPAA), HITECH and Meaningful Use.

SPARTAN provides operational compliance through a mature, repeatable, complete, accurate and sustainable process and will become your on-going compliance assessment and monitoring tool. With SPARTAN you will eliminate wasting time and resources when unique compliance requirements share common security controls and help you efficiently keep up with hundreds of tasks associated with each regulatory requirement.

The combination of Sentry’s consulting and the SPARTAN SaaS is the cheapest, fastest, easiest path to compliance and will consistently address the seven elements of an effective compliance program. Our risk assessment process includes an accurate and thorough assessment of the potential risks and vulnerabilities to the confidentiality, integrity, and availability of the electronic protected health information (ePHI).

This rigorous assessment is complete and accurate and produces:

  • HIPAA Risk Assessment
  • Security Risk Analysis (needed for MU attestation)
  • Gap Analysis of policies and procedures
  • Company Confidential Assessment
  • Business Associate (BA) Management system that is easy to use for managing all internal and BA compliance initiatives.
  • Auditable, password protected, logged documentation tool that meets requirements of internal and external audit standards
  • Training program with a documentation feature – Mitigation Plan and progress documentation feature
  • Executive summary backed up by 8 other summary reports and 120 pages of documentation available at a push of a button

The SPARTAN Risk Assessment process establishes a baseline. Risk assessments can be updated as the business changes, the environment changes, as new regulations or guidelines are released, or best practices are enhanced.

A complete HIPAA risk assessment should be performed at least on an annual basis.  The SPARTAN SaaS will be used as a repository and management tool and updated as needed by the Practice Administrator.

The software is loaded with definitions, CFR references, default text, and help features and is backed up by our domain expertise that is available by phone as part of the yearly subscription fee.  With all this support and the easy to use SPARTAN software, risk assessments can be done so efficiently they will become part of your compliance culture.  Areas that will be tracked include: training, mitigation, BA Agreements, policies and procedures, and IT assets.

In the end, you save money by minimizing your risks and get to keep all your Meaningful Use incentive monies!




For more information on our solution, demo or a quote.